Reporting Chain & Contacts

Reporting Chain and Contacts


The internal departmental process differs depending on the position of the person reporting:

Each group has a designated reporting contact (plus one or more backups, in case the designated person is unavailable), who will take in the report and begin the reporting process. If you don’t belong to any of the groups above (or are unsure which would be the right fit), you can reach out to any of the contacts listed below, and they can point you in the right direction.

In addition, for incidents subject to Mandatory Reporting, the appropriate university official will also be provided with a copy of the report (see DEI Incident Response Process).

Doctoral Students

Reporting is to the Doctoral Programs Manager

Doctoral Programs Manager — Deb Cavlovich
Backups — Angy Malloy, Tracy Farbacher

What happens next:

  • Data Collection: The Doctoral Programs Manager maintains data on every reported incident. Subject to the provisions of confidentiality and anonymity in the Incident Recording Protocol, it is the Program Manager’s job to share this information with the Department Head. The Department Head will then report the incident up to the school or university level, as needed.
  • Incident Response: The reporter will have full control over the actions taken, so long as the incident does not fall under Mandatory Reporting rules (see Reportable Incidents). Possible actions to take in response to the incident are described in the Incident Response Process.

Master's Students

Reporting is to the Master's Program Administrator for their program

MSCS — Angy Malloy
5th year MS — Tracy Farbacher
Backups — Angy serves as a backup for Tracy and vice versa.

What happens next:

  • Data Collection: The Master's Program adminstrators maintain data on every reported incident. Subject to the provisions of confidentiality and anonymity in the Incident Recording Protocol, it is the Master's administrator's job to share this information with the Department Head. The Department Head will then report the incident up to the school or university level, as needed.
  • Incident Response: Same as for doctoral students.

Undergraduate Students

Reporting is to the Undergraduate Program Administrator

Undergraduate Program Administrators — Mary Widom and/or Amy Weis
Backup — Mark Stehlik

What happens next:

  • Data Collection: The undergraduate program administrators maintain data on every reported incident. Subject to the provisions of confidentiality and anonymity in the Incident Recording Protocol, it is their job to share this information with the Department Head.
  • Incident Response: Same as for doctoral students.

Staff Members, Post Doctoral Fellows or Visiting Scientist

Reporting is to the CSD Personnel Manager

Personnel Manager — Colleen Everett
Backup — AnnMarie Zanger

What happens next:

  • Data Collection: The CSD Personnel Manager maintains data on every reported incident. They will then take this up to the school or university level, as needed (this does not need to go through the Department Head). It is their job to regularly provide the Department Head with a summary of the cases and the category statistics. For a full description of the data collected and provisions of confidentiality and anonymity, see the Incident Recording Protocol.
  • Incident Response: Incidents are handled via standard HR processes.

Faculty Members

Reporting is to the Department Head

Department Head — Srini Seshan
Backup: DEI Committee Chair —Bryan Parno
SCS Associate Dean for DEI — Jodi Forlizzi

If this is not a viable option (e.g., if faculty are not comfortable doing so, or want anonymity), they can approach their faculty mentor (if applicable) or the DEI Committee chair, either of whom can talk to the Department Head on the reporter’s behalf. If the incident involves the Department Head, the faculty member is free to bypass the Department Head and go straight to the Associate Dean for DEI.

What happens next:

  • Data Collection: The Department Head maintains data on every reported incident. For a full description of the data collected and provisions of confidentiality and anonymity, see the Incident Recording Protocol.
  • Incident Response: Similar to that for doctoral students.

Other roles in the reporting chain

If a Faculty member receives a report of an incident that faculty member should direct the reporter to one of the channels above, or follow one of those channels themselves on behalf of the reporter.

Associate Dean for DEI — Jodi Forlizzi

The SCS Associate Dean for DEI is very important in that they can track all incidents across all departments. The first step in “passing things up to the school level” will be to pass things up to the AD for DEI.

The AD for DEI will execute the following functions:

  • Monitoring the climate within SCS. Producing annual anonymized reports.
  • Setting up an appeals process for people who feel they were unfairly accused.
  • Making policy decisions across departments. E.g., If someone loses their ability to take on new students, how long does that last? Is there a process to repent and get their advising privileges reinstated?